To choose an office cleaning company, get every provider to quote against the same written specification, then compare who will actually clean, how they are vetted and insured, how the work is checked and what the contract commits you to. Price only means something once those are equal. This guide gives you eight checks and a simple table to compare quotes side by side.
Choosing an office cleaner at a glance
Office cleaning quotes often look different because each provider has assumed a different scope. The fix is to define the scope first, ask the same questions of everyone and compare the answers in one place. This guide is for office managers and business owners running a tender or simply changing cleaner.
- What matters most?
- A written specification, consistent vetted staff and regular quality checks.
- Should we pick the cheapest?
- Only if it covers the same scope, hours and checks as the others.
- How many quotes?
- Three is usually enough to see the range.
Eight checks before you sign
- Specification: does the quote list every area, task and frequency?
- Staffing: will the company’s own staff clean, or subcontractors?
- Vetting: are cleaners DBS checked and referenced?
- Insurance: can you see public liability and employers liability certificates?
- Quality checks: who inspects the work, how often, against what?
- Equipment and products: supplied by the company, or by you?
- Contact: who do you call when something is missed, and when can you reach them?
- Contract terms: minimum term, notice period and whether one-off cleans are possible.
A simple comparison table
Copy this into a spreadsheet and fill one column per provider:
| Question | Provider A | Provider B | Provider C |
|---|---|---|---|
| Quotes against our specification? | |||
| Own staff or subcontractors? | |||
| Vetting (DBS, references)? | |||
| Insurance certificates seen? | |||
| Quality check frequency? | |||
| Equipment and products included? | |||
| Named contact and hours? | |||
| Notice period? | |||
| Price per month |
Warning signs
- A price given without visiting the office.
- No written specification, or a vague one.
- Reluctance to share insurance documents.
- No clear answer on who checks the work.
How DNA Cleaning Solutions answers these
We survey the office and quote against a written specification. Our own trained teams do the work with equipment and products we supply, and every cleaner is DBS checked and passes 5-year referenced background checks. Managers check the work regularly, our quality process is ISO 9001 certified, and we hold public liability and employers liability insurance. Phones are answered 24 hours a day, 365 days a year. See office cleaning or local vs national cleaning companies.
Questions we are often asked
- Do you visit before quoting?
- Yes. We survey the premises first, and the quote is free.
- Can we start with a trial or one-off clean?
- Yes. One-off cleans need no contract.
- Which areas do you cover?
- London and Greater London, including Heathrow.
Get a free office cleaning quote or call +44 20 3826 8555.
